How to circulate the minutes?

http://themeetingminutes.com/how-to-circulate-the-minutes/

A few things to bear in mind with the email you are sending:

1. Subject – the subject should be “Minutes of {name} meeting held on {date}”
2. Body – in the body of the email you should write:
   Please find attached / below the minutes of the {name} meeting held on {date} at {location}.
   Please read the minutes and if you have any questions regarding them please contact me before {date}.
3. Attach the minutes – you can either do this with a document link (to a Google Document), as part of the body of the email (in text) or as a PDF file (attachment).  It is never a good idea to send the minutes as a Microsoft Word document (or similar format). This is because not everyone has Microsoft Word or if they do they might have different versions. A PDF file or a Google Document is a much better, universally readable, alternative.